If your small or mid-sized company could use a GDPR software solution, where do you start looking? GDPR compliance is essential for any company which handles EU citizens’ data. This is true, whether the company comes from Europe, the USA or elsewhere. In this blog post, we’ll look at five things to consider when buying GDPR compliance software.
1. Your NeedsBefore choosing GDPR compliance software, you should identify your list of wants. Unless you do that, how do you know the software is up to the job? Although GDPR compliance is complex, don’t let the project daunt you. Break it down into its main parts. Build up a complete picture of what needs doing, or what you need your software to do. There are several critical steps towards GDPR compliance which your software should address:
- Data Mapping helps you manage the data flow of your business. It builds up a precise view of what data you store and where you store it. It also helps prevent data sprawl, thus reducing the likelihood of data breaches.
- A Data Protection Impact Assessment (DPIA) is now mandatory for GDPR compliance when the processing of data poses a high risk to subjects.
- Subject access management is an important element of GDPR. Companies must allow customers access to their data. Individuals (customers/data subjects) also have rights to rectification, erasure and data portability.
- Data Breach Management makes sure companies report breaches as soon as possible to authorities.
- Appointing a DPO (data protection officer) is compulsory for companies with over 250 employees. It’s also necessary where data is of a sensitive nature, or if a company collects lots of it. Good GDPR software empowers DPOs with useful compliance tools.
- Processor data-handling responsibilities must be contractually defined under GDPR Article 28 when you, the controller, outsource processing tasks to third parties. This third party may be a payroll company or cloud provider, for instance.